Book a venue, send out a few invites, draft a programme and arrange for a speaker to turn up on the day. If only organising a conference was really that simple… In practice, even small conferences can involve hundreds of individual tasks – all of which must be completed on-time and within budget for a successful event. Planning even a modest conference can easily equate to a full-time job – and many of the skills involved are specialist ones. That’s why, when faced with the challenge of arranging conferences, many managers turn to professional conference organisers to remove the hassle and complexity of conference organisation.
The benefits from hiring conference organisers
Appointing conference organisers can bring several important benefits:
- Increased return on investment from your conference.
- It frees your time for other business activities.
- You can get better results with conference organisers.
- Enjoy priceless peace of mind knowing your conference is in professional hands.
- A successful conference boosts your reputation.
What services do professional conference organisers offer?An experienced organiser should be able to handle all aspects of a conference – from delegate invites to post conference analysis. All you need to do is brief them and they’ll do the rest. In some cases the organiser is also a venue operator. This can be a great help as it makes integration of the event organisation and the venue even smoother. Conference organisation services are typically grouped as follows:
- Conference and event organisation and marketing
- Delegate management
- Speaker management
- Finance management
- Venue management
A smaller conference organiser may try to handle all these services with limited resource – maybe just the proprietor and a couple of assistants. Major companies, however, will have a multi-skilled team of qualified specialists (including Event Management graduates) who can be assigned to your project.How to use your conference organiser
A good conference organisation business will offer a range of services from which you can mix and match specific support depending on your needs. Maybe you only need help with sourcing a keynote speaker? Or perhaps you want to unload the whole conference process onto your supplier? Either way, an adaptable conference event management firm will tailor a bespoke solution just for you – taking away the stress and strain of conference management, delivering a professional event and building your reputation as a conference organiser.
As with so many business services, finding experienced conference organisers often begins on the internet. A simple web search will quickly throw up a plethora of conference businesses. Then it’s a matter of shortlisting potential suppliers, visiting them, assessing their suitability and appointing the one that’s best for your needs. With a little care, you’ll find yourself a conference partner who will add enormous value to your business, deliver a wonderful event and enhance your reputation. Everything, in fact, that you could hope for from your next conference